Annual General Meeting 2017

The national committee would like to give notice and cordially invite you to this year’s Walkers are Welcome CIC Annual General Meeting to be held at The Birchcliffe Centre, Hebden Bridge, West Yorkshire HX7 8DG on Saturday 14th October  at 14.00 hrs. 

Whilst this will form part of the 10th Anniversary 2017 Get-Together, there is no charge for members attending only the AGM.

The agenda is detailed below.  If you would like additional papers or information prior to the meeting, please e-mail secretary@walkersarewelcome.org.uk.

We invite apologies from those members unable to attend. Should you wish to ask questions of the national committee or give input into the two policy proposals but are unable to attend, please e-mail these to the Secretary prior to the event, This should include whether you are in favour of the proposals or not.  There is a form below which might be useful but not compulsory.  If there is insufficient time for the number of questions, the national committee will ensure that these are answered as soon as possible after the event.

The national committee is always on the lookout for additional support, it is after all your organisation, so we are asking you to consider joining us to help this fantastic organisation thrive. You don’t necessarily have to join “full time”, it’s quite likely that you have skills and talents that would lend themselves to a particular project or topic. So please think about this seriously and contact any committee member if you are at all interested or require additional information; you will be made very welcome.

Looking forward to seeing you at the AGM and shaping the future of the organisation together.

 

AGENDA

1. Welcome by the Chairman of the national committee, Sam Phillips and receive apologies.

2. Approval of the 2016 AGM minutes dated 16th October 2016.

4. To receive the Chairman’s Report by Sam Phillips, see papers
The National Committee currently comprises:
Sam Phillips               Ross-on-Wye                      Director and Chairman
Geoff Kitt                   Moffat                                  Director and Treasurer
Ann Sandell               Kirkby Stephen                    Director and Secretary
Sheila Talbot              Winchcombe                       Director
Kate Ashbrook                                                       Director and Patron
Helen Kenneally         Chepstow
Don Davenport           Cromer
Mo Ludlam                 Hebden Bridge                 Co-opted for 2017 Get-Together
Randal Metzger         Otley                                 Co-opted 2017
Barry McCallum – Boroughbridge, Helen Pitman – Caistor and Chris Prescott – Bradfield have resigned since the last AGM in October 2016.
Sheila Talbot – Winchcombe and Mo Ludlam – Hebden Bridge have decided not to continue on the national committee after October 2017.
The balance are prepared to continue subject to there being no objections.
Nominations are invited for new members to the national committee.

5. To receive the accounts 2016
The Treasurer, Geoff Kitt will take any questions.

6. Policies
The national committee would like to receive the views and votes from the members regarding two points of the membership policies. Voting is subject to one vote per member or by proxy or e-mail prior to the meeting.

  1. The current policy states:
    2. ANNUAL RETURNS
    ……All towns and villages are therefore required to submit an Annual Report each year by 31st January that meets the criteria…..  Failure to submit such a return will lead to loss of accreditation or a return to provisional status with an improvement plan agreed by the National Executive. If a member is asked or chooses to leave because of quality issues, 28 days’ notice will be given to prepare a defence case and up to half a year’s subscription returned.
    and
    4. SUBSCRIPTION FEES are due between 1st January and 31st March each year. Any member which has not paid their subscription by 30 June will be deemed no longer to be a member.
    It is becoming increasingly time consuming receiving, processing and chasing up Annual Returns and unpaid subscriptions up to 1st July every year.  We would like to combine these two actions with a closing date of 30th April by which date the town/village will be deemed no longer to be a member if these two actions are not complete. 28 day’s notice will still be given.

    b. Regional Coordinators
    In view of time pressures on members of the national committee and recent resignations, particularly the Mentors, Mentor Sheila Talbot, it is proposed that the organisation move to a more regional structure so that the committee can spend its time supporting the regions and concentrating on other important work to be taken forward.                                                                                                                          It is suggested that the organisation have Regional Coordinators and deputies.   Their roles would be to support members, arrange mentors, review Annual Returns, follow up any late payment of subscriptions, organise regional events and any other activities that the organisation and region deems appropriate to further promote WaW.  They will also be required to provide periodic feedback on developments to the national committee whether this be as directors, national committee members or representatives as they wish. In future these coordinators might be elected regionally and have agreed budgets to undertake events and marketing etc.

7. Questions for the Chairman and the national committee.  There will be further opportunities later in the day.

Close approximately 14.45 hrs. followed by small group workshops to include ‘WaW, what next?’ led by Sam Phillips and ‘Ideas for locally promoting WAW’ led by Ann Sandell.

N.B. Disabled access from the car park via a ramp to the venue entrance.                            There is a disabled toilet by the entrance.

 
Walkers are Welcome CIC AGM Saturday 14th October 2017
One comment or vote per member town or village
Proposal a. Closing date change to 30th April                    yes: ………..      no: …………
Comment: ……………………………………………………………………………………………………..
…………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………..
Proposal b. Regional Coordinators                                   yes: ………..      no.: ……….
Comment: ………………………………………………………………………………………………………
…………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………..
Question for National Committee: …………………………………………………………………………..
…………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………..
      Please continue in e-mail as required.
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